Office Assistant - 9–12-month FTC
Thanks for checking out our job opening; we are excited that YOU are interested in learning more about NCC Group.
We are on a mission to make society a safer and more secure place. Our people are the ones who make that possible; a global community of talented individuals working together towards a safer future.
We aim to create an environment where everyone can reach their full potential. We work together, we are brilliantly creative, we embrace difference, and we want you to join in our mission, as an office assistant.
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Take a look at our website here to learn more about why we’re one of the leading global Cyber Security and Risk Mitigation business…https://www.nccgroup.com/uk/
The Opportunity
Adelard, part of
NCC Group
, provides product and services to support clients in the areas of safety, dependability, security and risk management.
At Adelard, you will be working within an interdisciplinary consultancy of international standing. We are a flexible and dynamic place to work with minimal bureaucracy. You will be able to influence the company’s development and have easy access to senior staff. Staff are encouraged to be innovative and the company responds quickly to change.
The successful applicant will be responsible for reception duties and for co-ordinating the day-to-day office operations and liaising with others to ensure organisational effectiveness.
The Challenge
- Meet and greet all clients, visitors, and staff
- Arrange temporary security passes for visitors and maintain visitors book
- Switch on/off answering service and pass/email any messages to relevant person
- Answer telephone and screen calls prior to transfer
- Overseeing incoming and outgoing post and courier deliveries
- Assist with printing, scanning and other ad-hoc tasks
- Implement and sustain a filing system for relevant paperwork
- Extensive email correspondence, occasionally covering colleagues’ mailboxes
- Respond to enquiries in coordination with the rest of the team
- Overseeing meeting room schedules and diary management of the team
- Book meeting rooms, request guest information from event organiser, order lunch, set-up, refresh and cleardown meeting rooms and lunch area for external client meetings (e.g. Project meetings)
- Book and prepare meeting rooms (laptops, AV provision, documents, etc.) to ensure they meet the necessary requirements and are available at the required comfortable environment (heating, lighting)
- Schedule meetings and workshops with diverse stakeholders
- Format and type letters, presentations and other correspondence as required
- Liaise with IT on telecoms functions when necessary
- Organise events such staff seminars, others as required (bookings and payments, preparation of materials, booking of and arrangements at venue and catering, etc)
- Facilities management
Essential Behaviours
- Teamwork - working as part of a team to achieve good standards whilst creating and maintaining a positive culture and relationships within Adelard in particular and NCC in general
- Initiative - Working within the organisation to identify any process improvement and suggest new processes as required and where appropriate
- Problem Solving - Work to resolve problems using forethought and resourcefulness
- Proactivity and problem solving -Develops practical solutions, takes leadership, has a ‘can do' rather than ‘won’t do’ approach
- Responsive - Always reacts quickly and with a sense of urgency to requests, issues, emails or other events in a timely and flexible fashion
Essential Skills
- An excellent working knowledge of MS Office including Excel and MS Teams
- Excellent time management, planning and organisational skills
- Demonstrable experience handling confidential and sensitive issues
- Excellent communication and interpersonal skills
- Excellent spelling, grammar and numerical skills
- A demonstrable positive attitude to work and ability to work well under pressure
- The ability to deal confidently and effectively with a wide range of people
About NCC Group
The NCC Group family has over 2,000 members located all around the world, providing a trusted advisory service to 15,000 customers. Born in the UK, we have now have offices in North America, Canada, Europe, Asia- Pacific and United Arab Emirates.
We are passionate about helping our customers to protect their brand, value and reputation against the ever-evolving threat landscape. We fuel that passion with investment in our people and our business.
Our values and code of ethics are at the heart of how we operate – we work together, we are brilliantly creative, and we embrace difference. We treat everyone and everything with equal respect.
We want to create an environment where all colleagues feel psychologically, emotionally and physically safe to be authentic, sharing their personal experiences to represent the diversity of the world they live in, and have equal opportunity to achieve their best.
About your application
We review every application received and will get in touch if your skills and experience match what we’re looking for. If you don’t hear back from us within 10 days, please don’t be too disappointed – we may keep your CV on our database for any future vacancies and we would encourage you to keep an eye on our career opportunities as there may be other suitable roles.
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